Road Map for Abstract Submission

Abstract submission and for Grant Application deadline

On May 7th, 11:59:59 pm Tampa, FL, USA time zone deadline

Abstract acceptance notification


Grants and awards notification


Availability of the online program / app


Information on Poster layout


Upload of slides / Poster PDFs


Submission Requirements

All submissions must include an Abstract, a Summary and an electronic copy right form. Detailed Abstract and Summary creation guidelines are shown below.

The Summary and the Abstract will be available to all attendees during the conference via the online program, password protected.

Copyright submission requirement

This is needed since the abstracts will be published in Xplore and will constitute the record of the conference presentations. Contrary to previous years, there will be no additional conference record. This process will ensure a timely publication of the conference content. The eCF is showing up at the end of the successful submission from your abstract and summary. Here you will find an eCF for the Crown, Europeans, US Gov and General for preview.
Submissions without a summary or final electronic copy right form (eCF) will be rejected.
The final submission of the eCF must be made within five days after the official deadline by either you or the responsible party. If not it will be rejected!

IEEE eXpress submission requirement

An upload of an IEEE Xplore compatible abstract in PDF format is required for this submission so that your contribution can be considered for the program creation and publication in the conference record.

You will need to provide an IEEE Xplore verified pdf file of your abstract. After your abstract submission, the submission platform will provide you with a pdf file of your submission, which you will need to verify in IEEE eXpress (ConferenceID: 57108X) and upload afterwards to the submission platform again.
Please refer to the detailed notes provided during your abstract submission.

Submissions without a summary, IEEE PDF eXpress abstract file (Conference Record Upload), orfinal electronic copyright form (eCF) will be rejected.
The final submission of the eCF must be made within five days after the official deadline by either you or another responsible party. If this is not done, your submission will be rejected!

Abstract Content Overview

The abstract is what users and researchers will read when deciding whether your article pertains to their interests and needs. For this reason, your abstract is an extremely important and powerful representation of your article. As an author, you should spend time ensuring that it is readable and that it contains a complete description of your research.

In less than 2000 characters (including blanks, excluding headline authors, affiliations and keywords), summarize your findings, and describe the implications of those findings. The abstract must be an accurate reflection of what is in your article as follows:

    • Your abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article.
    • Your abstract must be written as one paragraph, and should not contain displayed mathematical equations or tabular material.
    • Ensure that your abstract reads well and is grammatically correct.

When submitting an abstract for your original research, it is important to state the primary objective and offer any tested hypotheses. Describe your research design and methodology and accurately state the following: the methods and procedures you employed, the main outcomes and results, and the conclusions that might be drawn from these data and results. Include any implications for further research or application/practice. For those wishing for more detailed instructions, please refer to the Abstract Style Guide.

Summary Content Overview

Summaries that include only a copy or rewording of the abstract and/or do not comply with the aforementioned formatting requirements are unacceptable and the paper will be automatically rejected. The Summary (with Abstract) must be no more than two pages in length, and must have the structure of a short self-contained paper including aims/hypothesis, relevant background and references to previous work, methods, results, discussion and conclusions. Figures should be included as appropriate. Authors must ensure that their novel contribution is clearly identified. The Summary is PREFERRED to be formatted using the standard IEEE Transactions on Nuclear Science layout, including Title, Author List, Abstract and Footnote. Details on the format can be found here. A template Word or LaTex document can be downloaded here.

The Abstract will be made available to registered attendees of the conference through the Online Program during the conference week until mid of December. Authors are strongly encouraged to focus on the scientific and technical content of the Summary, such that the relevant conference program submission review team will have sufficient information to make a proper determination.