Registration
Conference Registration
For technical reasons the registration is temporarily offline.
Pre-registration is recommended to save time and money, and to ensure your registration package will be available when the conference starts. The only registration method presently available is through the conference website,
If you have any inquiries regarding the registration process, please contact nssmic2025@ieee.org.
Deadlines for registration
|
Early: |
Until September 11, 2025 (23:59 Yokohama (JST — Japan Standard Time)) |
|
Regular: |
From September 12, 2025 until October 14, 2025 (23:59) Yokohama (JST — Japan Standard Time) |
|
Full rate: |
from October 15, 2025 |
Conference registration fees
All fully registered participants (excluded one day-only attendees) can view all contributions in the conference system until mid-December, as done in past years.
All prices are in JPY (Japanese Yen). All items are including Tax.
|
early until Sept 11 |
regular Sept 12 - Oct 14 |
late from Oct 15 |
|
|---|---|---|---|
|
IEEE Member (a) |
143,000 |
165,000 |
180,000 |
|
IEEE Member – Virtual (a) |
129,000 |
149,000 |
162,000 |
|
Non-IEEE Member |
173,000 |
198,000 |
216,000 |
|
Non-IEEE Member – Virtual |
155,000 |
177,000 |
194,000 |
|
IEEE Student (a, b) |
57,000 |
66,000 |
72,000 |
|
IEEE Student – Virtual (a, b) |
52,000 |
59,000 |
65,000 |
|
Non-IEEE Student (b) |
65,000 |
74,000 |
81,000 |
|
Non-IEEE Student – Virtual (b) |
58,000 |
67,000 |
73,000 |
|
One Day Only Member (specify day) (a) |
43,000 |
49,000 |
54,000 |
|
One Day Only Member – Virtual (specify day) (a) |
39,000 |
45,000 |
49,000 |
|
One Day Only (specify day) |
51,000 |
59,000 |
64,000 |
|
One Day Only – Virtual (specify day) |
45,000 |
53,000 |
58,000 |
|
IEEE Life Member (c) |
72,000 |
120,000 |
160,000 |
|
IEEE Life Member – Virtual (c) |
65,000 |
105,000 |
145,000 |
|
Companion |
24,000 |
24,000 |
30,000 |
|
Continuing Education Program Only (d) |
No Fee |
No Fee |
No Fee |
|
Exhibits only (One Day Only / specify day) |
36,000 |
36,000 |
40,000 |
|
Exhibitor additional staff (e) |
74,000 |
74,000 |
74,000 |
(a) IEEE Membership required – If you want to take advantage of the IEEE member discount, a valid IEEE membership at the time of your registration is required. To benefit from the reduced fees, please have your IEEE Member Portal credentials ready as you register.
(b) Proof of student status required – If you want to take advantage of the reduced Student registration fee you need to provide proof of student eligibility by uploading a copy of your student ID to our upload portal. You will receive the link to the upload-portal via e-mail immediately after your registration. If you do not provide the student status documentation you will be charged the full registration fee.
(c) IEEE Life Members should proceed with a standard IEEE member registration and in the following page select “IEEE Life Member” to obtain the reduced registration fee.
(d) Continuing Education Program Only fees are for those attendees who want to join a short course only.
Be aware that Continuing Education Program Only fees do not include the participation at the conference or the exhibition. If you chose the fee Continuing Education Program Only at least one Short Course must be booked in addition to this fee.
Continuing Education Program Only fees do not include video access, or any conference paper access during or after the conference. These events are benefits that are provided for attendees who pay the full conference registration fees. This fee qualifies to attend the selected Short Course(s) only.
(e) Exhibitor additional staff will not have access to the scientific program, but only to the exhibition area.
Workshops & Special Events
|
early until Sept 11 |
regular Sept 12 - Oct 14 |
late from Oct 15 |
|
|---|---|---|---|
|
GATE User Meeting |
2,900 |
3,500 |
3,900 |
|
STIR |
2,900 |
3,500 |
3,900 |
|
Women in Engineering (WIE) |
No Fee |
No Fee |
No Fee |
|
NSS/RISC-MIC/NMISC FORUM for Next-Generation Professionals |
No Fee |
No Fee |
No Fee |
|
WS1: Current status and Future Prospects of Neutron Beam Facilities Workshop |
No Fee |
No Fee |
No Fee |
|
WS2: Scintillator-based photon counting CT detectors Workshop |
No Fee |
No Fee |
No Fee |
|
WS3: Total-Body Kinetic Modeling Workshop |
2,900 |
3,500 |
3,900 |
|
WS4: Opportunities for Nuclear and Plasma for Energy and Society Workshop |
No Fee |
No Fee |
No Fee |
|
WS5: Ultra-low-dose PET imaging Workshop |
No Fee |
No Fee |
No Fee |
Short Courses
|
early until Sept 11 |
regular Sept 12 - Oct 14 |
late from Oct 15 |
|
|---|---|---|---|
|
SC1: Deep Learning/AI for Radioactive Source Detection |
64,000* |
74,000* |
96,000* |
|
SC2: Essentials of Radiation Measurements |
64,000* |
74,000* |
96,000* |
|
SC3: Electronics and Signal Processing for Detectors |
64,000* |
74,000* |
96,000* |
|
SC4: Spectral Photon Counting CT |
64,000* |
74,000* |
96,000* |
|
SC5: AI for image reconstruction and processing |
64,000* |
74,000* |
96,000* |
|
SC6: Radiopharmaceutical Therapy and Dosimetry |
64,000* |
74,000* |
96,000* |
|
SC7: When Algorithms meet Real X-ray Data |
64,000* |
74,000* |
96,000* |
* The displayed price shows the participation fee for IEEE members. Non-members pay an additional JPY 10,000.00. In case of virtual participation, the indicated price is reduced by JPY 7,000.00.
Dinners and Lunches
|
early until Sept 11 |
regular Sept 12 - Oct 14 |
late from Oct 15 |
|
|---|---|---|---|
|
NSS Dinner Mon, Nov 3, 19:00 – 22:00 |
14,500 |
17,000 |
19,000 |
|
RTSD Luncheon Tue, Nov 4, 12:30 – 14:00 |
7,000 |
8,500 |
10,000 |
|
MIC Dinner Fri, Nov 7, 19:00 – 22:00 |
14,500 |
17,000 |
19,000 |
Technical Tours
|
early until Sept 11 |
regular Sept 12 - Oct 14 |
late from Oct 15 |
|
|---|---|---|---|
|
Fukushima Daiichi Nuclear Power Plant |
2,000 |
2,500 |
3,000 |
|
KEK Tour: Visit to High Energy Accelerator Research Organization |
2,900 |
3,500 |
4,000 |
|
QST Tour: PET Development Laboratory and Carbon-Ion Therapy Facility |
2,900 |
3,500 |
4,000 |
|
Hamamatsu Photonics Tour – Central Research Laboratory |
2,900 |
3,500 |
4,000 |
Student Discount
To benefit from the reduced student fees, a verification of your student status is required. Please provide proof of student eligibility by uploading a copy of your student status certificate (official institution letterhead) or ID card (with expiration date) in our upload portal after you have registered successfully. Please follow the instructions you receive during and after you registered as a student and upload your student status certificate letter or ID card to the registration system. If you do not provide the student status documentation you will be charged the full registration rate.
Per IEEE, students are those individuals enrolled at least 50% full-time in an undergraduate or graduate degree program at the time of the conference. Post-doctoral fellows (post-docs) are not eligible for the student discount.
IEEE Member Discount
To benefit from the reduced IEEE Member fees, a live verification of your IEEE member status is required. While registering please have your IEEE member ID and your IEEE Member Portal credentials. To become a member please refer to the “IEEE Membership” section below.
Electronic Registration
Only electronic registration is accepted. To register online, go to the registration site and follow the instructions there. An acknowledgement of your registration will be sent upon receipt of payment.
Contacts for issues related to the registration process
Please address any questions to Eventclass GmbH, Herkulesstrasse 15, 01277 Dresden, Germany via e-mail to ieee@eventclass.com (Attn: 2025 IEEE NSS MIC) or
by phone +49 351 30900031. (08:00 – 18:00 CEST)
Late Registration
All Late registration will be performed via the online registration page. If you choose to register Late, you must first register yourself online before you come to the counter. Even onsite you may do this via any computer with internet access. There will be computers near the registration desk that you may use to register. Next, proceed to the “Onsite Registration” booth of the Registration desk where you will obtain your conference materials. A badge is required to attend all conference events and to get access to the building, so you must visit the Registration desk after you have electronically registered. We accept all major credit cards (Visa, Mastercard, Diners, Discover, and American Express), or cash payments in JPY (Japanese Yen) for Late registrations.
Registration Hours at the Conference
Please be aware that the registration desk is located on the 1st of the Pacifico Yokohama North.
On Friday, 31 October 2025, the registration will be located on the 3rd floor.
| Day | Time |
| Friday, October 31 2025 | 16:00 – 18:00 |
| Saturday, November 1, 2025 | 07:30 – 11:00 & 15:00 – 17:00 |
| Sunday, November 2, 2025 | 07:30 – 11:00 & 15:00 – 17:30 |
| Monday, November 3, 2025 | 07:30 – 17:30 |
| Tuesday, November 4, 2025 | 07:30 – 18:00 |
| Wednesday November 5, 2025 | 07:30 – 18:00 |
| Thursday, November 6, 2025 | 07:30 – 17:00 |
| Friday, November 7, 2025 | 07:30 – 16:00 |
| Saturday, November 8, 2025 | 07:30 – 09:30 |
Badge Policies
All badges and conference materials must be picked up at the Registration desk.
You will be required to present photo identification (passport, Government ID, or driver’s license) to obtain your conference materials. Please have it with you when you visit the Registration Desk, or you will be asked to return when you have it.
For security purposes, all attendees are required to wear their badge for entry into all session rooms. It is your responsibility to ensure that you wear your badge at all times.
Attendee Badge
Your badge gives you:
- Access to all scientific sessions and the conference center
- Access to the Conference Reception and Exhibitor’s Reception
- Access to the Exhibit Hall and Poster Sessions
- Access to meals for which tickets have been purchased.
Companion Badge
The companion badge allows:
- Access to meals for which tickets have been purchased.
- Access to the Conference Reception and Exhibitor’s Happy Hour.
Cancellation and Refund Policy
All cancellations (partial or full) must be received in writing by October 14, 2025 for consideration. Approved refunds (less a JPY 7,000.00 administrative fee) will be issued after November 29, 2025. No refunds will be issued for requests from October 14, 2025 (CEST). There will be a handling fee of JPY 7,000.00 for changing from onsite to virtual attendance.
To benefit from the reduced student fees, a verification of your student status is required. Please provide proof of student eligibility by uploading a copy of your student status certificate (official institution letterhead) or ID card (with expiration date) in our upload portal after you have registered successfully. Please follow the instructions you receive during and after you registered as a student and upload your student status certificate letter or ID card to the registration system. If you do not provide the student status documentation you will be charged the full registration rate.
Per IEEE, students are those individuals enrolled at least 50% full-time in an undergraduate or graduate degree program at the time of the conference. Post-doctoral fellows (post-docs) are not eligible for the student discount.
IEEE Membership
IEEE members benefit from discounted registration fees that may pay for a good portion of the membership itself. To benefit from the reduced fees, please have your IEEE Member Portal credentials ready as you register. These are needed to verify your membership status. Only an active and up-to-date member account qualifies attendees to register for the 2025 NSS MIC RTSD conference at the discounted IEEE member fees.
Not an IEEE member yet?
To become an IEEE member before registering for the conference, please visit:
Experience shows that activation of a new IEEE membership takes approximately 48-72h. Therefore, if you sign up for a new IEEE membership, allow at least 48 hours before registering to the conference. The electronic verification of your new membership during your registration to the conference may fail otherwise. Please keep this in mind, especially if you are registering for the conference at the end of the early bird deadlines.
Conference attendees who paid non-member registration fees are eligible for a $25 discount towards a regular (non-student) 2025 IEEE membership. It is important to note that the new membership includes a free NPSS membership when applied for at the time of registration, courtesy of NPSS.
Students joining at the conference can receive a one year free membership by providing a full-time student status confirmation from their supervisor. Online access to the Transactions on Nuclear Science and Transactions on Plasma Science journals, as well as the NPSS newsletter are included with NPSS membership.
Note that new membership obtained at the Conference site does not provide eligibility for reduced IEEE member registration fees.