2022 IEEE Nuclear Science Symposium, Medical Imaging Conference and

Room Temperature Semiconductor Detector Conference

05 – 12 November 2022, Milano, Italy

Information

Latest News

13 July 2022

13 June 2022

2 June 2022

19 May 2022

12 April 2022

14 January 2022

Deadlines

Deadline Registration early rate

15 September 2022

Deadline Abstract Submission

5 May 2022

Please check frequently for updates…

Policies and Information

Photography at Conferences

IEEE requires the following minimal policy to inform your attendees:

Attendance at, or participation in, this conference constitutes consent to the use and distribution by IEEE of the attendee’s image or voice for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.  No flash photography will be used.

Video recording by participants and other attendees during any portion of the conference is not allowed without special prior written permission of IEEE.

Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed.  Do not photograph any such images that are labeled as confidential and/or proprietary.

Non-Discrimination Policy

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.

The following is the Non Discrimination Code of Conduct:

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the IEEE policy visit: http://www.ieee.org/about/corporate/governance/p9-26.html?WT.mc_id=hpf_pol.

Ethics and Compliance

IEEE strives to achieve the highest standards of integrity and endeavors to conduct business around the world in a responsible and ethical way. It is important that those who act on the organization’s behalf ensure IEEE’s compliance by adhering to the same standards and expectations. The IEEE code of Conduct describes the commitment of IEEE members and staff to the highest standards of integrity, responsible behavior, and ethical and professional conduct. Find the IEEE Code of Conduct at https://www.ieee.org/about/ieee_code_of_conduct.pdf

Reports of violations, or concerns regarding potential violations, of IEEE Policies or the IEEE Code of Conduct can be filed anonymously through EthicsPoint at +1 888 359 6323 or by submitting an online report at https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=20410

Information on Plagiarism

Authors should be aware that each manuscript will be checked for plagiarism before publication. If plagiarism is found, the manuscript will automatically be rejected. In addition, each manuscript will be checked to ensure that there is not excessive reuse of an author’s previously published material; the manuscript should contain significant new content beyond anything previously published. If it is determined that there is insufficient new content, the manuscript will be rejected.

IEEE Event Safety and Conduct Statement

The IEEE Conferences Committee has introduced the IEEE Event Safety and Conduct statement, which reflects the positive values and behaviors espoused by IEEE and extends these values to the events community. If you have any safety or conduct concerns, you can report them to eventconduct@ieee.org.

Venue / Location

The 2022 IEEE Nuclear Science Symposium, Medical Imaging Conference and Room Temperature Semiconductor Detector Conference take place in the Milano Convention Centre (MiCo) in Milano, Italy.

MiCo • Milano Convention Centre
Conference Location is the North Hall
Access from the “Via Gattamelata”

Congress Center Postal address
MiCo • Milano Convention Centre
Piazzale Carlo Magno, 1
20149 Milano MI, Italy
www.micomilano.it/en

Important Dates

… information will be posted here later.

Grants & Awards

Generous donations from individuals, institutions, agencies, and companies provide for a variety of financial support opportunities to attend the NSS MIC RTSD conference and short course program. This support is provided in the form of grants, each having specific requirements and credited against conference expenses. The Valentin T. Jordanov Radiation Instrumentation Travel Grant, the NPSS Child Care Assistance Grant, the Paul Phelps Continuing Education Grant and the Conference Trainee Grants / NPSS Early Career Conference Credits will be available in 2022. Several awards are also available. The specific application deadlines are shown in the description for each award below. All applications and recommendations must be submitted online. For more information contact:

Merry Keyser

Scholarships Co-Chair

Lorenzo Fabris

Scholarships Co-Chair
  • Application Deadline: May 9, 2022 (At time of Abstract submittal)
  • Support: The grants will be in the form of direct payments by the conference toward the conference registration, workshop, and short course fees. There will be no support available for travel or hotels. The exact number and value of grants will be determined by the available funding.
  • Application: Applicants should check the eligibility box during Abstract Submission and the application form will appear in their Profile.
    For more detailed information on how to apply, please check our Quick Guide.
  • Description: There will be a limited number of grants for support of trainees (graduate students and post-doctoral fellows) to attend the conference. A post-doctoral applicant is eligible for up to five years from the graduation date.
  • Funding: Funded by sponsors of the conference.
  • Eligibility: Applicants must have submitted an abstract to the 2022 NSS, MIC or RTSD. Based on technical merit, the technical program committees will recommend candidates to the scholarship committee for final selection. Applicants will be notified in early July. Grants will be made according to the following criteria until all available funds are committed:
    • First priority to students /postdocs who are first authors and will present accepted abstracts
    • Second priority to students /postdocs who are co-authors or presenters of accepted abstracts
    • Within any category, funds will be distributed according to the date the letter of recommendation is received

The support for these grants comes from different sources. Some grants may have restrictions, e.g., limited to IEEE members. Grant recipients are expected to write a letter of thanks to the sponsor who provided the funds for their trainee grant.

  • Recommendations & basis for judging: Applicants need to have their supervisor/mentor(s) complete online letters of recommendation by May 26, 2022. The request for a recommendation is sent directly to the e-mail address for your supervisor/advisor listed in your grant application. If a request is not received within 24 hours of submitting a grant application, please contact merrykeyser@ieee.org.
  • Note: DO NOT start to complete a grant application before you have submitted all of your abstracts. If you apply for a grant, DO NOT register for the conference until you know the status of your grant application.
  • Collecting data on submission: Yes – online form

IEEE Membership requirements: Not mandatory, Preferred IEEE and NPSS.

  • Application Deadline: May 9, 2022
  • Support: Awardees will be reimbursed for approved expenses of up to USD 1500 associated with traveling to, and participating in, the 2022 IEEE NSS MIC RTSD.
  • Application: Applications will open when the Abstract Submission is open. Applicants should check the eligibility box during Abstract Submission and the application form will appear in their profile.
  • Description: The purpose of the Valentin T. Jordanov Radiation Instrumentation Travel Grant is to promote graduate-level study and research on radiation instrumentation and to promote membership in the IEEE.
  • Funding: Funding provided by the IEEE Foundation.
  • Eligibility: Recipients must be graduate students or individuals who have obtained their highest degree less than five years prior to the start of the NSS/MIC. Preference will be given to applicants in the field of Nuclear Electronics with accepted abstracts for the NSS/MIC. Candidates should show exceptional promise in the field of Radiation Instrumentation.
  • Recommendations & basis for judging: Academic Advisors/Supervisors will be asked to submit a letter of recommendation by May 26, 2022. Recommendations should address financial need, demonstrated technical merit, career intentions and worthiness of the candidate. The Scholarship Committee may seek additional information to clarify how candidates meet the requirements.
  • Note: Please use the online application form (see Application above). DO NOT send applications to the IEEE Foundation.
  • Collecting data on submission: Application form and abstract rating available to committee for evaluation
  • Membership requirements: No, Preferred IEEE and NPSS
  • Recipients for 2022:
    • Zipai Wang (Unable to attend), Stony Brook University, Department of Biomedical Engineering, USA
    • Julien Rossignol, University de Sherbrooke, Canada
    • Taisei Ueki, University of Tokyo, Department of Bioengineering, Japan
    • Agus Rachman, University of Tokyo, Department of Nuclear Engineering and Management, Japan
    • Steven Seeger, University of Luebeck, Institute of Medical Engineering, Germany
    • Shirin Pourashraf, Stanford University, Department of Radiology, USA
    • Atreyo Mukherjee, Stony Brook University, Department of Electrical and Computer Engineering, USA
    • Andrea González-Montoro, Universitat Politèchnica de València, Institute for Instrumentation in Molecular Imaging, Spain
    • Adriana Simancas, Deutsches Electronen-Synchrotron (DESY), Department of Particle Physics, Germany
    • Application Deadline: Papers must be identified while submitting abstracts
    • Support: The two best papers (two awards for each NSS and MIC) will receive cash awards of USD 500 each and a certificate. The two runners-up will receive a certificate.
    • Application: All candidates for selection must have identified themselves by checking the eligibility box at the time of abstract submittal.
    • Description: For outstanding student oral or poster papers presented at the NSS and MIC. The purpose of these awards is to encourage both outstanding student contributions and greater student participation as principal or sole authors of papers as well as to acknowledge the importance of student contributions to the fields embraced by NPSS.
    • Funding: Funded by the NSS MIC Conference budget.
    • Eligibility: Any student who is the principal or sole author/researcher and the presenter of either a poster or an oral paper at the NSS or MIC and who has been identified as an eligible student. If there is a tie, preference will be given first to IEEE NPSS members, then to IEEE members, and finally to non-IEEE members.
    • Recommendations & basis for judging: The on-site awards committee will rank the papers for technical content and originality first. Other criteria such as graphic display and clarity of data presentation may be considered.
    • Note: When possible, awards will be presented at the conference. If this is not possible, the recipients will be notified by mail or e-mail.
    • Membership requirements: Helpful – IEEE NPSS / IEEE
    • Application Deadline: August 1, 2022
    • Support: Maximum of USD 750 for each NSS recipient and USD 750 for each MIC recipient, mostly for tuition in NPSS Sponsored Short Courses/Tutorials, but in selected cases, possibly for partial travel or hotel room costs to attend an NSS or MIC Short Course. The grants will be in the form of direct payments by the conference toward Short Course tuition and/or partial hotel room costs. This year, we expect to make a minimum of two NPSS Phelps grants for NSS and two NPSS Phelps grants for MIC.
    • Application: Nominations for our grant selection process using the provided application forms (PDF Version, Word Version) should be sent to the respective NSS or MIC program chair with a copy to the scholarship chair (merrykeyser@ieee.org).
    • Description: To promote continuing education and encourage membership in NPSS.
    • Funding: Funded by the IEEE Nuclear and Plasma Sciences Society.
    • Eligibility: Outstanding NPSS Student Members and unemployed Members of NPSS who need assistance in changing career direction.
    • Recommendations basis for judging: Grants will be made according to the following criteria:
      Exceptional promise as a Graduate Student in any of the fields of NSS or MIC, or
      Exceptionally good work in those fields for currently unemployed NPSS members, with the expectation that attendance to one or more of the Short Courses will result in improved possibility of obtaining a job in one of the NSS or MIC fields. The selection committee (consisting of the Program and Short Course chairs or their designees) will recommend candidates to the General Chair for final selection.
    • Note: Self-nomination will not be accepted.
    • Award presentation: Presented each year at the NSS and MIC conferences.
    • Membership requirements: Yes IEEE / NPSS
    • Recipient for 2022:
      • Francis Loignon-Houle, Université de Sherbrooke, Canada
    • Application Deadline: August 31, 2022
    • Support: Maximum of USD 400 for each NSS recipient and USD 400 for each MIC recipient. The grants will be in the form of reimbursement for allowable expenses. This year we expect to make a minimum of five NPSS Child Care Assistance grants for NSS and five NPSS Child Care Assistance grants for MIC.
    • Application: Applicants for our grant selection process should send their application forms (Word Version) to the 2022 NSS MIC scholarship chair: merrykeyser@ieee.org.
    • Description: The NPSS is offering child care reimbursement of up to USD 400 per family to assist conference attendees who incur additional childcare expenses by attending an NPSS conference.
    • Funding: Funded by the IEEE Nuclear and Plasma Sciences Society.
    • Eligibility:
      • Families where both parents are registered attendees at the conference
      • Parent (registered attendee) who brings child(ren) to the conference
      • Parent (registered attendee) who incurs additional expenses at home (above their normal child care expenses) while attending the conference
    • Recommendations & basis for judging: The selection committee will recommend applicants to the general chair for final selection. Preference will be given to applicants in the early stages of their careers who are IEEE NPSS members.
    • Note: Successful applicants will be notified by 1 October 2022, in sufficient time to make plans before the Early Registration deadline.
    • Membership requirements: Yes IEEE / NPSS
    • Recipient for 2022:
      • Keven Deslandes, Université de Sherbrooke, Canada
    • Application Deadline: July 15, 2022
    • Support: USD 1500, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to a young investigator in recognition of significant and innovative technical contributions to the fields of radiation instrumentation and measurement techniques for ionizing radiation.
    • Funding: Funded by the NSS MIC Conference budget.
    • Eligibility: Nominees will be judged by the RISC Awards Committee according to their contributions to the fields of radiation instrumentation and measurement techniques for ionizing radiation as demonstrated by the technical merit and creativity of their research. Priority will be given to nominees whose research has been published in peer-reviewed journals, especially if the nominee is first author.
    • Recommendations & basis for judging: Nominees will be judged by the RISC Awards Committee.
    • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
    • Membership requirements: No
    • Application Deadline: July 15, 2022
    • Support: USD 2000, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to recognize a mid-career individual who has made significant and innovative technical contributions in the field of radiation detectors, radiation instrumentation, and/or nuclear electronics, and/or measurement techniques for ionizing radiation.
    • Funding: Funded by the NSS MIC Conference budget.
    • Eligibility: Nominees should have at least ten years of professional experience and contributions in the area of radiation detectors, radiation instrumentation, and/or nuclear electronics, and/or measurement techniques for ionizing radiation.
    • Recommendations & basis for judging: Nominees will be judged by the RISC Awards Committee.
    • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
    • Membership requirements: No
    • Application Deadline: July 15, 2022
    • Support: USD 3000, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to an individual in recognition of outstanding and enduring contributions to the field of radiation instrumentation.
    • Funding: Funded by the NPSS.
    • Eligibility: Any individual whose long-standing contributions to the field are particularly worthy of recognition.
    • Recommendations & basis for judging: Primary consideration will be given to nominees who have made original and significant innovations in the field of radiation instrumentation. Other factors include a nominee’s overall research contribution and his/her influence on radiation instrumentation through education.
    • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
    • Membership requirements: No
    • Application Deadline: July 15, 2022
    • Support: USD 1500, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to a young individual in recognition of significant and innovative technical contributions to the field of medical imaging science.
    • Funding: Funded by the NSS MIC Conference budget.
    • Eligibility: Graduate students or other individuals, whose highest degree was awarded no more than six years prior to the date of nomination.
    • Recommendations & basis for judging: Nominees will be judged according to their contributions to medical imaging science as demonstrated by the technical merit and creativity of their research. Priority will be given to nominees whose research has been published in peer-reviewed journals, especially if the nominee is the first author.
    • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference
    • Membership requirements: No
    • Application Deadline: July 15, 2022
    • Support: USD 2000, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to an individual in recognition of outstanding contributions to the field of medical imaging science.
    • Funding: Funded by the NSS MIC Conference budget.
    • Eligibility: At least eight years and no more than 25 years of professional experience and contributions in the field of medical imaging science after obtaining the highest degree, at the time of nomination.  The award is open to all active members of the medical imaging community.
    • Recommendations & basis for judging: The committee will use a nomination package as the basis for evaluating the significance and degree of innovation. The principal criteria will be the contribution to the field and the impact on the state-of-the-art. Other factors are cumulative research contributions over the first part of the career, internationally recognized leadership, and mentorship.  Membership in the IEEE and NPS Society can be used as a factor in the case that the award committee has candidates that they deem qualified.
    • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference
    • Membership requirements: No
    • Application Deadline: July 15, 2022
    • Support: USD 3000, engraved plaque, and certificate.
    • Application: Applications and additional information available on the NPSS web site.
    • Description: This award is given to an individual in recognition of outstanding contributions to the field of medical imaging science.
    • Funding: Funded by the NPSS.
    • Eligibility: Any individual who has made outstanding technical contributions to the field of medical imaging science.
    • Recommendations & basis for judging: In selecting the recipient of this award, primary consideration will be given to the impact and innovativeness of a nominee’s research in the field of medical imaging science. Other factors include a nominee’s research contributions over a career and his/her influence on medical imaging science through education.
      The nominee is not required to be a member of the NPSS or IEEE but, where candidates have otherwise equal qualifications, preference shall be given to the candidate who is a member of the IEEE.
    • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference.
    • Membership requirements: No

    Job Offers

    To strengthen the networking in the IEEE NSS MIC community we are happy to provide this service to publish your job offers.
    To offer a job please switch to our Conference system here. If you do not have a user account you need to first create one, otherwise please login.

    click here for more information

    Message Board

    … information will be posted here later.

    Presentation Guidelines

    For this Hybrid Event we ask you ALL to prepare the files and yourself as listed in the tables here below. We expect that the majority of presenters will give their talk or present their poster onsite.

    In case you are not able to travel to Milan we give presenters the possibility to present their talks via zoom as a virtual presenter. For posters the QR Code next to your poster will connect interested attendees direct to you via the conference system, or that they can enter questions for you to be answered. You just need to make sure that there will be a poster on the board. This table gives you an overview of the most important tasks or questions you may have, separated for onsite and virtual presentations.

    Here is the main information for you in an overview:

    ONSITE - Guidelines for oral and poster presenter who will give their presentation

    Task

    Oral Presentation

    Poster Presentation

    File format for presentation slide (s)

    Slides: PDF, PPTX (<200MB)
    Video: MP4 / 1080p (< 1GB)

    Poster: PDF (<50MB)
    Slides: PDF, PPTX (<50MB)
    Video: MP4 / 1080p (< 1GB)

    Page limit / outline

    Not restricted / 16:9 ratio

    Poster: one page / ANSI E or A0 / Portrait layout
    Slides: Not restricted / 16:9 ratio

    Video length

    15 minutes (oral)

    5 minutes (poster)

    Requirements

    Slides are mandatory
    Recorded Video presentation is optional but would be great!

    Poster in PDF format is Mandatory
    Slides are optional but they are helpful to record the video.
    Recorded Video presentation is mandatory

    Upload Destination

    Please upload your presentations to the destination below. Use the login you have used to submit your presentation to access the system.
    https://www.eventclass.org/contxt_ieee2022/

    Deadline for Upload of your files

    At least 72 hours before the session starts, but for the approval process and to get yourself familiar with the system we recommend as early as possible.

    No later than midnight Thursday, 03 November 2022 (CET), so that all participants can see your poster and video on Monday 07 November 2022

    What you should bring with you on-site

    Please bring a copy of your slides on an USB stick to Milano. Just in case something went wrong with the upload.

    Please bring a print out of your poster with you to Milano. We do not provide any possibility to print posters on site.

    Security / Restricted access

    All provided files can only be viewed or downloaded by full registered attendees (individual password protected access). Public access is not possible.
    Uploaded slides can be restricted from publication and access within the online program individually

    General Questions

    nssmic2022@ieee.org

    Contact if you have technical questions (e.g., upload error, mp4 too big, etc. to the conference tool)

    nssmic2022@ieee.org
    AND / OR
    support@eventclass.org

    VIRTUAL - Guidelines for oral and poster presenter who will give their presentation

    Task

    Oral Presentation

    Poster Presentation

    File format for presentation slide (s)

    Slides: PDF, PPTX (<200MB)
    Video: MP4 / 1080p (< 1GB)

    Poster: PDF (<50MB)
    Slides: PDF, PPTX (<50MB)
    Video: MP4 / 1080p (< 1GB)

    Page limit / outline

    Not restricted / 16:9 ratio

    Poster: one page / ANSI E or A0 / Portrait layout
    Slides: Not restricted / 16:9 ratio

    Video length

    15 minutes (oral)

    5 minutes (poster)

    Requirements

    Slides are mandatory
    Recorded Video presentation is Mandatory

    Poster in PDF format is Mandatory
    Slides are optional but they are helpful to record the video.
    Recorded Video presentation is mandatory

    Upload Destination

    Please upload your presentation(s) to the destination below. Use the login you have used to submit your presentation to access the system.
    https://www.eventclass.org/contxt_ieee2022/

    Deadline for Upload of your files

    At least 72 hours before the session starts, but for the approval process and to get yourself familiar with the system we recommend as early as possible.

    No later than midnight Thursday, 03 November 2022 (CET), so that all participants can see your poster and video on Monday 07 November 2022

    Best Browser solution

    The best browser to use is Google Chrome / Edge Chromium / Firefox
    Do not use VPN connections!
    Do not use WLAN while presenting. A corded LAN connection is recommended

    Access your zoom session

    The zoom room can be accessed through the conference system. Please make sure you have the credentials at hand in time to access your account
    https://www.eventclass.org/contxt_ieee2022/

    The session at which you present virtually

    Before the session starts, your webcam and microphone must be already activated by you. The room will be managed by a technician. The session chair will bring you on stage at the appropriate time and you can start immediately with your presentation after his introduction and only then will you be seen by the audience.

    Before the session starts, your webcam and microphone must be already activated by you. The room is unmanaged. As soon as you are in the virtual meeting room the system recognizes you as the presenter of your poster presentation and indicates to all participants that you are available live for discussions in the poster walk. We expect you to stay in your virtual meeting room as long as your poster presentation takes.

    What you should provide on-site

    Please manage that a print out of your poster will be available for the poster session onsite. i.e. advice a colleague, who will join the conference onsite, to place your poster on the board.

    Security / Restricted access

    All provided files can only be viewed or downloaded by full registered attendees (individual password protected access). Public access is not possible.
    Uploaded slides can be restricted from publication and access within the online program individually

    General Questions

    nssmic2022@ieee.org

    Contact if you have technical questions (e.g., upload error, mp4 too big, etc. to the conference tool)

    nssmic2022@ieee.org
    AND / OR
    support@eventclass.org

    Oral Presentation Guidelines

    All authors are required to use electronic presentations. Presentation files must be in Windows-compatible PowerPoint or PDF format. Macintosh users should ensure that their presentations will show correctly using the Windows operating system.

    Please remember to create or adapt your presentations to use 16:9 aspect ratio.

    Each oral talk (with the exception of plenary talks) is allocated 18 minutes total: 15 minutes of presentation time followed by 3 minutes of questions & answers.  Please prepare your presentation accordingly to strictly adhere to these time limits.

    The presentations must be in English. All files (videos, slides) must be uploaded onto the central file server prior to the start of your session. The exact requirements for your upload will be announced in a separate email to the author. The upload tool of the conference system only allows you to upload PDF (*.pdf), Microsoft PowerPoint files (*.ppt, *.pptx) and video files (*.mp4). The maximum file size for the presentation (slides/poster) is limited to 50 MB, and 1 GB for video presentation files. Video presentation files are optional for all presenters who will give their talk onsite, but mandatory for all oral talks who will give their talk virtually, due to the requirement that, if you are unable to present live, we can show this video. If the presentation is given live, as expected, we will not use this video. However, we would very much appreciate if you would upload your slides in a pptx or pdf format in addition, so that the registered attendees can view them if desired.

    For a virtual presenter: Please be at the session on time as you would be for the in-person conference. Please have in mind that all times are given at CEST if you are connected from a different time zone.  When your session starts, your webcam and microphone should already be activated. This shows the session chair that you are present in the room and able to give your presentation. Otherwise, the session chair may decide to just play the pre-recorded video presentation. The session chair or technician will bring you on stage at the appropriate time and you can start immediately with your presentation after his/her introduction. Don’t forget to open your presentation on your device ahead of time and perhaps turn on a virtual laser pointer to save time. Please open your presentation in a window mode and not in a full screen mode, which will give you the opportunity to follow the Q&A tool or any other guidance in the conference tool.  

    For the onsite presenter: Each session room will be set with a projector, a microphone, and a laser pointer. A presentation laptop will be provided in the session room – no personal laptops will be permitted. The files must be uploaded at the given time here listed above, NO USB device can be used or even copies to the presentation laptop are allowed. If you have any problem, please contact the staff in the computer room, well in advance.

    Poster Presentation Guidelines for Onsite and virtual Presenters

    All poster sessions will be in the North Hall area of the Level 0 in the MiCo near the exhibits. The maximum poster size (NOTE: portrait orientation) 40 inches wide x 94 inches tall (1.0 m wide x 2.4 m tall). As an example, the typical A0 size poster is 0.841 m x 1.189 m. Adhesive tape/pins to attach your poster to the panel will be available in the poster room. Your panel will be labeled with the poster number and a QR code. The QR code is to get in touch with you via the conference system as it was in the last two years, especially for the virtual presenters. The poster shall be provided by the Author(s). Please review your poster dimensions before you arrive to ensure that it will fit in the defined space.

    Unlike oral presentation, the poster and the respective uploaded video from you are visible from Monday, November 7, 2022 until November 30, 2022. Your video presentation file (*.mp4) and the corresponding poster (*.pdf) are mandatory for poster presentations. That gives the attendee the possibility to look at the poster pdf and your short video before the poster session starts.

    Presenting authors (virtual or onsite) are expected to be present at their poster during their entire session (118 min) to talk about their work to the audience and answer questions as appropriate. Papers whose authors are not present at their poster (Onsite or Virtual) during their assigned session are not eligible for publication in the Conference Record or for participation in the Student Paper Competition. Poster Session Chairs will verify your attendance during the assigned session.

    Posters have the same value as an oral presentation and must be uploaded as a PDF to the online system in addition to a 5-minute video. In this 5-minute you can either present your poster itself, or make a short slide show (4-5 slides), based on the poster shown information. During and after the conference, attendees can view your poster/video in the password protected upload area, not visible to the public without a password. This gives the opportunity for an attendee to plan and even look at the poster after the conference and contact you if needed with comments and questions.

    For further details of how to make the video presentation, look below. As poster presenter, you may record yourself with the poster while talking OR you may record yourself and explain your poster with the virtual laser pointer on the screen. In both cases it would be very nice to see you presenting in person!

    Some helpful information may be found HERE

    Posters which are not collected by the author at the end of the respective period will be discarded.

    Recommendation of what your poster in portrait format should include:

    • The paper title and all authors at the top of the poster
    • A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence

    Explanations for each graph, picture, and table

    Hints for creating your video presentation (oral / poster)

     The content aspect of a presentation is always only one side of the coin. On the other side is the ability to deliver an interesting and engaging presentation. The most successful presentation videos are well explained, graphically comprehensive presentations of your research work, highlighting the main points as well as explaining the most interesting details. The least effective presentation video is a simple reading from your slides or your manuscript.

    One possibility is to have embedded audio comments in your slides. With that, you may then export the presentation as an MPEG-4 file (.mp4 / 1080p) with MS PowerPoint. Several programs offer the possibility to embed the recording of the speaker as picture-in-picture in your video. We recommend making use of this option as it allows the presentations to be received much more personally by the audience. There are enough examples with different tools in the relevant forums.

    We only accept the .mp4 format – other formats are not supported. Presentation video files should not be larger than 1 GB.

    Your presentation video should have the following content:

    • Widescreen format using 16:9 aspect ratio to use the whole screen – we do not recommend the standard 4:3 format which works, but does not fill modern screens in presentation mode
    • All slides of your presentation must be properly formatted so that the information on each slide is easy to understand and read. Graphs in particular should be high resolution so they can be easily read.
    • You should speak clearly with a pause for crossovers between slides
    • Take your time and explain each diagram, picture and table

    The best way to record your speech:

    • The best way is always to use any kind of microphone, even those built into laptops or tablets, as long as the resulting audio is clear and easy to understand. However, since most people have headsets, their use is encouraged as they usually provide more clarity.
    • If you record the presentation in video mode, make sure that you export your video, including all audio data, as .mp4 movie file format for submission and that the total file size is less than 1 GByte.

      Verifying and reviewing your video presentation (oral / poster)

      We ask you to ensure that your presentation passes our quality control, so please check the following points before uploading:

      • Did you save your file as .mp4 movie file?
      • Is the total recording time less than or equal to 12 minutes for an oral5min for mini oral and less than 5 minutes for a poster presentation?
      • Is the sound clear and accurate, and free from any buzzing, noise, or other background distractions?
      • Check if there is a sound recording on each slide to make sure you have the correct overall timing before you show the next slide?
      • Is your recorded volume in the mid-range so that we don’t always have to change the volume while listening to different talks?
      • Does your presentation start on time without a long silence at the beginning? Your speech should start within the first 3-5 seconds.
      • Are all your fonts, graphs, and/or animations displayed correctly?
      • Please make sure that your recording ends immediately (< 3 seconds) after your closing words, without being stopped before the end or taking too long.

      Further resources and assistance

      If you are lost or have problems accessing the conference system videos, presentations, or if you are missing some information, please ask. You can send an email nssmic2022@ieee.org  to the NSS/MIC contact.

      Guide to Conference Record submissions for 2022 IEEE NSS/MIC/RTSD

      Below is a quick guide on how to create your submission(s) to the Conference Record (CR) for the 2022 IEEE NSS/MIC/RTSD.

      Deadline to receive the Conference Record submissions: December 09, 2022.

      Please start the approval process well before the submission deadline.

      1) Prepare your Manuscript
      Stick to the IEEE Guidelines on Republication and IEEE PSPB Operations Manual (Section 8.1.7.E) Start from IEEE-approved templates: (Word | PDF | LaTeX) available on the website and add the appropriate copyright notice

      2) Upload your draft to IEEE PDF eXpress webservice
      Link: https://www.pdf-express.org/
      Use Conference ID: 44845X
      Create an account and upload your manuscript to IEEE PDF eXpress webservice
      For additional information see: guidelines for IEEE PDF eXpress
      Available until 09th December 2022

      3) Receive an IEEE Xplore-compatible PDF by e-mail
      If necessary modify your paper until the email from IEEE PDF eXpress Site Services confirms that the file has passed PDF Check. Do not modify the approved PDF file received from IEEE PDF eXpress

      4) Log in at the Abstract system 
      Link: https://www.eventclass.org/contxt_ieee2022/
      Go to Authors -> My Submission -> Upload

      5) Sign the IEEE Electronic Copyright Form (eCF)

      6) Upload your Manuscript 
      Please proof the uploaded manuscript pdf-file

      Manual for Conference Record (CR) Submissions

      A) General information

      The Conference Record (CR) is the official repository for manuscripts presented at the 2022 Nuclear Science Symposium and Medical Imaging Conference and will be made available as a file for download by all registered conference attendees after the conference. The CR also will be submitted to IEEE Xplore for publication. IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality.

      All manuscripts submitted through the conference web site will be made available immediately at the ‘Conference Record’ web link. However, only those that meet the following requirements will be included in the CR: 1. Paper (oral or poster) has been presented at the conference 2. Manuscript conforms to the page layout requirements specified in the online templates available at IEEE Author Digital Tools 3. PDF file is IEEE Xplore-compatible 4. PDF file and the electronic copyright form are received no later than the December 9th deadline.

      Note that presenting authors are expected to be present at their poster during their entire session. Papers whose authors are not present at their poster during their assigned session are not eligible for publication in the Conference Record.

      Please start the approval process well before the submission deadline.

      B) Prepare your manuscript

      IEEE Guidelines on Republication

      Per the IEEE Publication Services and Products Board (PSPB) Operations Manual, it is common in technical publishing for material to be presented at various stages of its evolution, such as publishing early ideas in a workshop, more developed work in a conference, and fully developed contributions as journal or transactions articles. IEEE recognizes the importance of this evolutionary publication process as a significant means of scientific communication and fully supports this publishing paradigm, but IEEE requires that this evolutionary process be fully referenced. Accordingly, the publication in an IEEE periodical of original technical material contained in a conference article or articles is permitted, provided that the articles published in the periodical contain substantial additional technical material with respect to the conference article or articles of which they represent an evolution. Under these guidelines, NPSS republication policy is that any manuscript submitted to a journal must contain at least 50% more substantive content than that which appears in its [parent] conference record paper.

      In addition, authors should be aware that IEEE policy requires that all submitted manuscripts be screened for plagiarized material prior to being uploaded to Xplore. If plagiarism is found, the manuscript will be rejected automatically. Also, each manuscript will be checked to ensure that there is not excessive reuse of an author’s previously published material; the manuscript should contain significant new content beyond anything previously published. If it is determined that there is insufficient new content, the manuscript will be rejected. A complete listing of guidelines and policies on IEEE Intellectual Property Rights is available at http://www.ieee.org/publications_standards/publications/rights/index.html.

      Therefore, each author has the following two options when submitting a paper to the Conference Record: 1. Submit only an extended abstract (minimum 2 pages) to the Conference Record and then subsequently submit a full-length manuscript to a journal. This extended abstract can be an improved version of the summary submitted during the review process. 2. Or submit a regular, full-length manuscript to either the Conference Record (maximum 8 pages) or to a journal, but not to both. Information about the three most appropriate peer-reviewed IEEE journals is available here.

      Instructions for formatting papers for the Conference Record

      To ensure a timely release of the CR, please follow the process described below for manuscript submission.

      Available Templates

      To create your manuscript, we recommend starting from one of these IEEE-approved templates (Word | PDF | LaTeX) available on the website

      Add the Copyright notice to your manuscript.

      Please add the appropriate copyright notice as a footer centered at the bottom of the first page of your source document (Times New Roman, 9):

      • For papers in which all authors are employed by the US government, the copyright notice is: S. Government work not protected by U.S. copyright
      • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-8872-3/22/$31.00 ©2022 Crown
      • For papers in which all authors are employed by the European Union,the copyright notice is: 978-1-6654-8872-3/22/$31.00 ©2022 European Union
      • For all other papersthe copyright notice is: 978-1-6654-8872-3/22/$31.00 ©2022 IEEE

      Produce an IEEE Xplore-compatible PDF file using IEEE PDF eXpress webservice

      All manuscripts submitted to the IEEE must be in IEEE Xplore-compatible PDF format. To assist authors in meeting this requirement IEEE has established a web-based service called IEEE PDF eXpress. This year authors MUST use this service. The Conference Record submission site will only accept PDFs that have been sent to the authors from the IEEE PDF eXpress site with the message: “File has passed PDF Check”. It is also important that you DO NOT change the name of the file that is sent to you. The IEEE PDF eXpress service will be available for the NSS-MIC authors between 1st October and 9th December 2022.

      To use this service, go to https://www.pdf-express.org/  and enter 44845X as the Conference ID. New users will need to set up an account by clicking on the link ‘New Users – Click here’. An online confirmation will be displayed and an email confirmation will be sent verifying your account setup. Previous users should enter the same Email Address and Password used for previous conferences. Please verify that your contact information is still valid.

      Once you have logged in, follow the instructions to ‘Create New Title’. Then you can upload your word processor or PDF file to the web site to have it checked for IEEE Xplore compatibility. Shortly after your upload you will receive an email from IEEE PDF eXpress Site Services containing a compatibility report. If the file you submit to IEEE PDF eXpress does not pass PDF Check, the body of the email will contain detailed information about what needs to be changed. Please modify the file accordingly and then resubmit to IEEE PDF eXpress. Repeat this process of modification then resubmission to IEEE PDF eXpress until the subject line of the email from IEEE PDF eXpress Site Services says “IEEE PDF eXpress: File has passed PDF Check”. The new PDF which is attached to that message is the only file that the Conference Record submission site will accept. It is very important that you do not modify that PDF in any way or change its filename. Otherwise your file will be rejected by the CR submission site

      If you encounter problems in generating an IEEE PDF eXpress-compatible PDF, extensive help is available at https://ieee-pdf-express.org/External/UsingIEEEPDFeXpress. In addition, answers to many common questions can be found by visiting https://supportcenter.ieee.org/app/home  and typing appropriate search terms into the ‘Find Answers’ blank, e.g. PDF create. Any questions about CR submission should be directed to the Paper and Publication Chair, Srilalan Krishnamoorthy (srilalan@pennmedicine.upenn.edu).

      Very Important: IEEE PDF eXpress is NOT the final destination for your manuscript. You must submit your manuscript to the Conference Editor through the conference website – Abstract Management System .

      Once you have received your IEEE Xplore-compatible PDF file please save it on your computer without changing the filename.

      It is very important that you do not modify the approved PDF file that you receive from IEEE PDF eXpress. Otherwise the file will be rejected during the upload of your conference record.

      C) Submit your IEEE Xplore-compatible PDF file

      Login at the Abstract Management System

      Go to https://www.eventclass.org/contxt_ieee2022 and log in using the same credentials that you used to submit your abstract. In the menu on the left side of the screen, under the Author section, click on ‘My Submissions’. For each of your accepted submissions the UPLOAD button at the bottom line is active. Please press it.

      Sign the IEEE electronic Copyright Form (eCF)

      Before you will be able to upload your submission you must fill out the IEEE electronic Copyright Form (eCF). Click on the button ‘Start IEEE electronic copyright form (eCF) process’. Follow the instructions and the step by step guided process. After you have finished the eCF process successfully, you will be automatically routed back to manuscript upload page. Each contribution requires its own eCF, which has to be completed just once.

      If you are not the person who is authorized to sign the eCF form you will be asked during the eCF process to identify the person who IS eligible. This person will be informed automatically by e-mail and invited to complete the eCF process. After the authorized person has successfully completed the eCF process, the upload of the manuscript will be enabled.

      Successfully passing the eCF process is mandatory before you are eligible to upload your manuscript.

      Upload your submission to the Conference Record

      You should be in the upload section of the Abstract Management system. Your file has been verified by IEEE PDF eXpress and you signed the IEEE electronic copyright form successfully. Now please press the ‘upload of Conference Record’ button, select the file on your computer and start the upload. Your PDF file will be checked to ensure that it is an IEEE Xplore-compatible file which has been verified by the IEEE PDF eXpress webservice. Files that do not meet this requirement will be rejected. In that case please refer back to item B) above (Prepare your manuscript).

      Once the upload has succeeded please double-check the uploaded file to ensure that you have submitted the correct one.

      The deadline for submissions to the Conference Record is 09 December 2022.

      Summarized below are key details regarding the Conference record, and a full peer-reviewed journal/transactions paper/article –

       

      Conference
      Record (CR)

      Transactions on Nuclear Science (TNS) / Radiation and Plasma Medical Sciences (TRPMS) / Transactions on Medical Imaging (TMI)

      Page Layout

      See template provided on this site

      Standard IEEE Transactions and Journal Format

      Copyright Transfer

      Required, electronic submission

      Required, electronic submission

      Deadline

      December 9th 2022

      None

      Peer Reviewed

      No

      Yes

      Color Figures

      Free and encouraged

      At the author’s expense for printed version, free for online version

      Page Limit

      8 (suggested)

      8 (suggested)

      Availability

      Downloadable online for all conference attendees

      Published throughout the year

      Submission Site

      https://www.eventclass.org/contxt_ieee2022

      TNS: https://mc.manuscriptcentral.com/tns-ieee
      TRPMS: https://mc.manuscriptcentral.com/trpms
      TMI: http://mc.manuscriptcentral.com/tmi-ieee

      Conference Poster

      Pictures

      … information will be posted here later.