Notes for Exhibitors

A. Exhibition Details

1. Dates and Location

ConferenceSaturday, October 16, 2021 to Saturday, October 23, 2021

ExhibitionMonday, October 18, 2021 (see below), through Friday, October 22, 2021

Venue Virtual Booth

2. Tentative 2021 Exhibition Schedule

Monday, 18 October

Virtual booth ready for your setup – 7 AM EST
Available for attendee use – 8 AM EST

Friday, 22 October

Virtual booth shutdown – 6 PM EST

3. Booth

All booths are a single virtual booth with chat rooms, interactive video capabilities, video presentations.

You can choose one of two packages for the look of your booth.

More information on the look of your booth website in each of the available packages.

Demo video of how your Exhibtion Booth can look like.

4. Staff registration

Each single booth space comes with one full conference registration with admittance to the NSS MIC Technical Program and one staff with no access to the Technical Program.

We will send you codes by e-mail in August 2021 for you to register your staff for free. Please do not register until you have the codes.

Additional staff registrations may be purchased by e-mail beginning in August 2021.

Additional full registrations may be purchased at any time using the regular registration website.

All requests regarding staff registration should be addressed to:
EventClass GmbH, phone: +49 351 30900031, e-mail: ieee@eventclass.com

5. Included in your rental

Each single booth space includes:

A static view where many participants can view your booth independent of other viewers. The view has links to live presentations
Live chat OR live Q&A
When not occupied, you can show product videos or presentations
A “contact me” button for attendees to send requests for information

6. Contact

Ron Keyser, e-mail: ronkeyser@ieee.org and Kei Kamada kamada@imr.tohoku.ac.jp

B. Exhibitor Technical Sessions

You should not miss the opportunity to further increase your visibility to the scientific community by participating in the Exhibitor Technical Sessions, which will be a virtual session on Wednesday, October 20, 2021. Register to select a time.

You should upload your presentation latest two weeks before Tuesday of the conference. You may give your presentation live at your selected timeslot or upload a file to be shown. Your recorded presentation will be available to be viewed by participants until the end of November.

1. Time slots (12 minutes each)

Time slots are available on a first come, first served basis
Twenty-four time slots are scheduled
You must submit an abstract to reserve your selected time slot
The time slot cannot be changed after the abstract has been submitted

2. Abstract submission process

Available from July 10, 2021
The deadline is September 30, 2021
Link to submission system: https://www.eventclass.org/contxt_ieee2021/
Once you have created your account please go to submissions -> submit a new contribution -> select Exhibitor Technical Sessions -> start submission and follow the instructions which will be given online.

3. Abstract layout / Required data

Author(s)
Affiliation(s)
Title of your submission
Content (max. 2 000 characters)
Limited to one abstract (presentation) per exhibitor

4. Presentation Layout

Your presentations should be aimed at providing basic technical information on the usage and performance of a product or service
Sales presentations should be avoided
Each talk will be 12 minutes in length plus 3 minutes for discussion
From September 20, 2021, you will be asked to submit your presentation online.
Please upload your presentation before October 6, 2021
You can select to have your presentation available or not in the conference program during the upload. If selected, your presentation will be available in the online program about 1 hour after your talk.

5. Our recommendation

Please have your abstract prepared before you start the submission process. Create your personal account as shown in the submission process. We expect that the most preferable time slots will be taken quickly.

Any requests about the exhibition or the Exhibitor Technical Session should be addressed to:

Ron Keyser: ronkeyser@ieee.org and Kei Kamada: kamada@imr.tohoku.ac.jp

16 - 23 October 2021