2021 Virtual IEEE Nuclear science symposium and medical imaging conference
28th International Symposium on Room-Temperature Semiconductor Detectors

16 - 23 October 2021

2021 Virtual IEEE Nuclear science symposium and medical imaging conference

16 - 23 October 2021

Information

Latest News

10 September 2021

19 July 2021

2 June 2021

28 May 2021

12 March 2021

Deadline submission

6 May 2021, midnight, Hawaii-Aleutian Time Zone ( GMT-10 )

2021 IEEE NSS MIC

16 – 23 October 2021

Policies and Information

Photography at Conferences

IEEE requires the following minimal policy to inform your attendees:

Attendance at, or participation in, this conference constitutes consent to the use and distribution by IEEE of the attendee’s image or voice for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.  No flash photography will be used.

Video recording by participants and other attendees during any portion of the conference is not allowed without special prior written permission of IEEE.

Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed.  Do not photograph any such images that are labeled as confidential and/or proprietary.

Non-Discrimination Policy

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.

The following Non Discrimination Code of Conduct is asked to be communicated:

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the IEEE policy visit http://www.ieee.org/about/corporate/governance/p9-26.html?WT.mc_id=hpf_pol.

Ethics and Compliance

IEEE strives to achieve the highest standards of integrity and endeavors to conduct business around the world in a responsible and ethical way. It is important that those who act on the organization’s behalf ensure IEEE’s compliance by adhering to the same standards and expectations. The IEEE code of Conduct describes the commitment of IEEE members and staff to the highest standards of integrity, responsible behavior, and ethical and professional conduct. Find the IEEE Code of Conduct at https://www.ieee.org/about/ieee_code_of_conduct.pdf

Reports of violations, or concerns regarding potential violations, of IEEE Policies or the IEEE Code of Conduct can be filed anonymously through EthicsPoint at +1 888 359 6323 or by submitting an online report at https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=20410

Information on Plagiarism

Authors should be aware that each manuscript will be checked for plagiarism before publication. If plagiarism is found, the manuscript will automatically be rejected. In addition, each manuscript will be checked to ensure that there is not excessive reuse of an author’s previously published material; the manuscript should contain significant new content beyond anything previously published. If it is determined that there is insufficient new content, the manuscript will be rejected.

IEEE Event Safety and Conduct Statement

The IEEE Conferences Committee has introduced the IEEE Event Safety and Conduct statement, which reflects the positive values and behaviors espoused by IEEE and extends these values to the events community. If you have any safety or conduct concerns, you can report them to eventconduct@ieee.org.

Grants & Awards

Generous donations from individuals, institutions, agencies, and companies provide for a variety of financial support opportunities to attend the NSS MIC RTSD conference and short course program. This support is provided in the form of grants, each having specific requirements and credited against conference expenses. The NPSS Child Care Assistance Grant and the Conference Trainee Grants will be available in 2021. Several awards are also available. The specific application deadlines are shown in the description for each award below. All applications and recommendations must be submitted online. For more information contact:

Merry Keyser
Scholarship Chair
e-mail: merrykeyser@ieee.org

  • Application Deadline: May 6, 2021 (At time of Abstract submittal)
  • Support: The grants will be in the form of direct payments by the conference toward the conference registration, workshop, and short course fees. There will be no support available for travel or hotels. The exact number and value of grants will be determined by the available funding.
  • Application: Applicants should check the eligibility box during Abstract Submission and the application form will appear in their Profile.
    For more detailed information on how to apply, please check our Quick Guide (pdf).
  • Description: There will be a limited number of grants for support of trainees (graduate students and post-doctoral fellows) to attend the conference. A post-doctoral applicant is eligible for up to five years from the graduation date.
  • Funding: Funded by sponsors of the conference.
  • Eligibility: Applicants must have submitted an abstract to the 2021 NSS, MIC or RTSD. Based on technical merit, the technical program committees will recommend candidates to the scholarship committee for final selection. Applicants will be notified in early July. Grants will be made according to the following criteria until all available funds are committed:
    • First priority to students /postdocs who are first authors and will present accepted abstracts
    • Second priority to students /postdocs who are co-authors or presenters of accepted abstracts
    • Within any category, funds will be distributed according to the date the letter of recommendation is received

The support for these grants comes from different sources. Some grants may have restrictions, e.g., limited to IEEE members. Grant recipients are expecteda to write a letter of thanks to the sponsor which provided the funds for their trainee grant.

  • Recommendations & basis for judging: Applicants need to have their supervisor/mentor(s) complete online letters of recommendation by June 4, 2021. The request for a recommendation is sent directly to the E-mail address for your supervisor/advisor listed in your grant application. If a request is not received within 24 hours of submitting a grant application please contact merrykeyser@ieee.org.
  • Note: DO NOT start to complete a grant application before you have submitted all of your abstracts. If you apply for a grant, DO NOT register for the conference until you know the status of your grant application.
  • Collecting data on submission: Yes – online form

IEEE Membership requirements: Not mandatory, Preferred.

  • Application Deadline: Papers must be identified while submitting abstracts
  • Support: The two best papers (two awards for each NSS and MIC) will receive cash awards of USD 500 each and a certificate. The two runners-up will receive a certificate.
  • Application: All candidates for selection must have identified themselves by checking the eligibility box at the time of abstract submittal.
  • Description: For outstanding student oral or poster papers presented at the NSS and MIC. The purpose of these awards is to encourage both outstanding student contributions and greater student participation as principal or sole authors of papers as well as to acknowledge the importance of student contributions to the fields embraced by NPSS.
  • Funding: Funded by the NSS MIC Conference budget.
  • Eligibility: Any student who is the principal or sole author/researcher and the presenter of either a poster or an oral paper at the NSS or MIC and who has been identified as an eligible student. If there is a tie, preference will be given first to IEEE NPSS members, then to IEEE members, and finally to non-IEEE members.
  • Recommendations & basis for judging: The on-site awards committee will rank the papers for technical content and originality first. Other criteria such as graphic display and clarity of data presentation may be considered.
  • Note: When possible, awards will be presented at the conference. If this is not possible, the recipients will be notified by mail or e-mail.
  • Membership requirements: Helpful – IEEE NPSS / IEEE
  • Application Deadline: August 31, 2021
  • Support: Maximum of USD 400 for each NSS recipient and USD 400 for each MIC recipient. The grants will be in the form of reimbursement for allowable expenses. This year we expect to make a minimum of five NPSS Child Care Assistance grants for NSS and five NPSS Child Care Assistance grants for MIC.
  • Application: Applicants for our grant selection process should send their application forms (Word Version) to the 2021 NSS MIC scholarship chair: merrykeyser@ieee.org.
  • Description: The NPSS is offering child care reimbursement of up to USD 400 per family to assist conference attendees who incur additional childcare expenses by attending an NPSS conference.
  • Funding: Funded by the IEEE Nuclear and Plasma Sciences Society.
  • Eligibility:
    • Families where both parents are registered attendees at the conference
    • Parent (registered attendee) who brings child(ren) to the conference
    • Parent (registered attendee) who incurs additional expenses at home (above their normal child care expenses) while attending the conference
  • Recommendations & basis for judging: The selection committee will recommend applicants to the general chair for final selection. Preference will be given to applicants in the early stages of their careers who are IEEE NPSS members.
  • Note: Successful applicants will be notified by 1 October 2021, in sufficient time to make plans before the Early Registration deadline.
  • Membership requirements: Yes IEEE / NPSS
  • Application Deadline: July 15, 2021
  • Support: USD 1500, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to a young investigator in recognition of significant and innovative technical contributions to the fields of radiation instrumentation and measurement techniques for ionizing radiation.
  • Funding: Funded by the NSS MIC Conference budget.
  • Eligibility: Nominees will be judged by the RISC Awards Committee according to their contributions to the fields of radiation instrumentation and measurement techniques for ionizing radiation as demonstrated by the technical merit and creativity of their research. Priority will be given to nominees whose research has been published in peer-reviewed journals, especially if the nominee is first author.
  • Recommendations & basis for judging: Nominees will be judged by the RISC Awards Committee.
  • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
  • Membership requirements: No
  • Application Deadline: July 15, 2021
  • Support: USD 2000, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to recognize a mid-career individual who has made significant and innovative technical contributions in the field of radiation detectors, radiation instrumentation, and/or nuclear electronics, and/or measurement techniques for ionizing radiation.
  • Funding: Funded by the NSS MIC Conference budget.
  • Eligibility: Nominees should have at least ten years of professional experience and contributions in the area of radiation detectors, radiation instrumentation, and/or nuclear electronics, and/or measurement techniques for ionizing radiation.
  • Recommendations & basis for judging: Nominees will be judged by the RISC Awards Committee.
  • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
  • Membership requirements: No
  • Application Deadline: July 15, 2021
  • Support: USD 3000, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to an individual in recognition of outstanding and enduring contributions to the field of radiation instrumentation.
  • Funding: Funded by the NPSS.
  • Eligibility: Any individual whose long-standing contributions to the field are particularly worthy of recognition.
  • Recommendations & basis for judging: Primary consideration will be given to nominees who have made original and significant innovations in the field of radiation instrumentation. Other factors include a nominee’s overall research contribution and his/her influence on radiation instrumentation through education.
  • Award presentation: The prize will be awarded at the IEEE NPSS Nuclear Science Symposium
  • Membership requirements: No
  • Application Deadline: July 15, 2021
  • Support: USD 1500, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to a young individual in recognition of significant and innovative technical contributions to the field of medical imaging science.
  • Funding: Funded by the NSS MIC Conference budget.
  • Eligibility: Graduate students or other individuals, whose highest degree was awarded no more than six years prior to the date of nomination.
  • Recommendations & basis for judging: Nominees will be judged according to their contributions to medical imaging science as demonstrated by the technical merit and creativity of their research. Priority will be given to nominees whose research has been published in peer-reviewed journals, especially if the nominee is the first author.
  • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference
  • Membership requirements: No
  • Application Deadline: July 15, 2021
  • Support: USD 2000, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to an individual in recognition of outstanding contributions to the field of medical imaging science.
  • Funding: Funded by the NSS MIC Conference budget.
  • Eligibility: At least eight years and no more than 25 years of professional experience and contributions in the field of medical imaging science after obtaining the highest degree, at the time of nomination.  The award is open to all active members of the medical imaging community.
  • Recommendations & basis for judging: The committee will use a nomination package as the basis for evaluating the significance and degree of innovation. The principal criteria will be the contribution to the field and the impact on the state-of-the-art. Other factors are cumulative research contributions over the first part of the career, internationally recognized leadership, and mentorship.  Membership in the IEEE and NPS Society can be used as a factor in the case that the award committee has candidates that they deem qualified.
  • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference
  • Membership requirements: No
  • Application Deadline: July 15, 2021
  • Support: USD 3000, engraved plaque, and certificate.
  • Application: Applications and additional information available on the NPSS web site.
  • Description: This award is given to an individual in recognition of outstanding contributions to the field of medical imaging science.
  • Funding: Funded by the NPSS.
  • Eligibility: Any individual who has made outstanding technical contributions to the field of medical imaging science.
  • Recommendations & basis for judging: In selecting the recipient of this award, primary consideration will be given to the impact and innovativeness of a nominee’s research in the field of medical imaging science. Other factors include a nominee’s research contributions over a career and his/her influence on medical imaging science through education.
    The nominee is not required to be a member of the NPSS or IEEE but, where candidates have otherwise equal qualifications, preference shall be given to the candidate who is a member of the IEEE.
  • Award presentation: The prize will be awarded at the IEEE NPSS Medical Imaging Conference.
  • Membership requirements: No

Job Offers

To strengthen the networking in the IEEE NSS MIC community we are happy to provide this service to publish your job offers.
To offer a job please switch to our Conference system here. If you do not have a user account you need to first create one, otherwise please login.

click here for more information

Black Board Messages

To post a message switch to our Conference system here. If you do not have a user account you need to first create one, otherwise please login.

Quick Guide to Conference Record (CR) Submissions

Below is a quick guide on how to create your submission(s) to the Conference Record for the 2021 IEEE NSS/MIC/RTSD. Detailed information on each step is available below.

Please start the approval process well before the submission deadline. Deadline to receive submissions to the Conference Record: December 1, 2021, (GMT-10).

1) Prepare your Manuscript
Stick to the IEEE Guidelines on Republication and IEEE PSPB Operations Manual (Section 8.1.7.E) Start from IEEE-approved templates: (Word | PDF | LaTeX) available on the website and add the appropriate copyright notice

2) Upload your draft to IEEE PDF eXpress webservice
Link: https://ieee-pdf-express.org/
Use Conference ID: 44867X
Create an account and upload your manuscript to IEEE PDF eXpress webservice
For additional information see: guidelines for IEEE PDF eXpress
Available until 1 December 2021

3) Receive an IEEE Xplore-compatible PDF by e-mail
If necessary modify your paper until the email from IEEE PDF eXpress Site Services confirms that the file has passed PDF Check. Do not modify the approved PDF file received from IEEE PDF eXpress

4) Log in at the Abstract system
Link: https://www.eventclass.org/contxt_ieee2021/
Go to Your Account -> Submissions / Upload -> Conference Record Upload

5) Sign the IEEE Electronic Copyright Form (eCF)

6) Upload your Manuscript
Please proof the uploaded manuscript pdf-file

Manual for Conference Record (CR) Submissions

A) General information

The Conference Record (CR) is the official repository for manuscripts presented at the 2021 Virtual Nuclear Science Symposium and Medical Imaging Conference, and 28th International Symposium on Room-Temperature Semiconductor Detectors, and will be made available as a file for download by all registered conference attendees after the conference. The CR also will be submitted to IEEE Xplore for publication. IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality.

All manuscripts submitted through the conference web site will be made available immediately at the ‘Conference Record’ web link. However, only those that meet the following requirements will be included in the CR: 1. Paper (oral or poster) has been presented at the conference 2. Manuscript conforms to the page layout requirements specified in the online templates available at IEEE Author Digital Tools 3. PDF file is IEEE Xplore-compatible 4. PDF file and the electronic copyright form are received no later than the December 1 deadline.

Please start the approval process well before the submission deadline.

B) Prepare your manuscript

IEEE Guidelines on Republication

Per the IEEE Publication Services and Products Board (PSPB) Operations Manual, it is common in technical publishing for material to be presented at various stages of its evolution, such as publishing early ideas in a workshop, more developed work in a conference, and fully developed contributions as journal or transactions articles. IEEE recognizes the importance of this evolutionary publication process as a significant means of scientific communication and fully supports this publishing paradigm, but IEEE requires that this evolutionary process be fully referenced. Accordingly, the publication in an IEEE periodical of original technical material contained in a conference article or articles is permitted, provided that the articles published in the periodical contain substantial additional technical material with respect to the conference article or articles of which they represent an evolution. Under these guidelines, NPSS republication policy is that any manuscript submitted to a journal must contain at least 50% more substantive content than that which appears in its [parent] conference record paper.

In addition, authors should be aware that IEEE policy requires that all submitted manuscripts be screened for plagiarized material prior to being uploaded to Xplore. If plagiarism is found, the manuscript will be rejected automatically. Also, each manuscript will be checked to ensure that there is not excessive reuse of an author’s previously published material; the manuscript should contain significant new content beyond anything previously published. If it is determined that there is insufficient new content, the manuscript will be rejected. A complete listing of guidelines and policies on IEEE Intellectual Property Rights is available at http://www.ieee.org/publications_standards/publications/rights/index.html.

Therefore, each author has the following two options when submitting a paper to the Conference Record: 1. Submit only an extended abstract (minimum 2 pages) to the Conference Record and then subsequently submit a full-length manuscript to a journal. This extended abstract can be an improved version of the summary submitted during the review process. 2. Or submit a regular, full-length manuscript to either the Conference Record (maximum 8 pages) or to a journal, but not to both. Information about the three most appropriate peer-reviewed IEEE journals is available here.

Instructions for formatting papers for the Conference Record

To ensure a timely release of the CR, please follow the process described below for manuscript submission.

Available Templates

To create your manuscript, we recommend starting from one of these IEEE-approved templates (Word | PDF | LaTeX) available on the website

Add the Copyright notice to your manuscript.

Please add the appropriate copyright notice as a footer centered at the bottom of the first page of your source document (Times New Roman, 9):

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-2113-3/21/$31.00 ©2021 Crown
  • For papers in which all authors are employed by the European Union,the copyright notice is: 978-1-6654-2113-3/21/$31.00 ©2021 European Union
  • For all other papers, the copyright notice is: 978-1-6654-2113-3/21/$31.00 ©2021 IEEE

Produce an IEEE Xplore-compatible PDF file using IEEE PDF eXpress webservice

All manuscripts submitted to the IEEE must be in IEEE Xplore-compatible PDF format. To assist authors in meeting this requirement IEEE has established a web-based service called IEEE PDF eXpress. This year authors MUST use this service. The Conference Record submission site will only accept PDFs that have been sent to the authors from the IEEE PDF eXpress site with the message: “File has passed PDF Check”. It is also important that you DO NOT change the name of the file that is sent to you. The IEEE PDF eXpress service will be available for the NSS-MIC-RTSD authors between 1 September and 1 December 2021.

To use this service, go to https://ieee-pdf-express.org/ and enter 44867X as the Conference ID. New users will need to set up an account by clicking on the link ‘Create account’. An online confirmation will be displayed and an email confirmation will be sent verifying your account setup. Previous users should enter the same Email Address and Password used for previous conferences. Please verify that your contact information is still valid.

Once you have logged in, follow the instructions to ‘Create New Title’. Then you can upload your word processor or PDF file to the web site to have it checked for IEEE Xplore compatibility. Shortly after your upload you will receive an email from IEEE PDF eXpress Site Services containing a compatibility report. If the file you submit to IEEE PDF eXpress does not pass PDF Check, the body of the email will contain detailed information about what needs to be changed. Please modify the file accordingly and then resubmit to IEEE PDF eXpress. Repeat this process of modification then resubmission to IEEE PDF eXpress until the subject line of the email from IEEE PDF eXpress Site Services says “IEEE PDF eXpress: File has passed PDF Check”. The new PDF which is attached to that message is the only file that the Conference Record submission site will accept. It is very important that you do not modify that PDF in any way or change its filename. Otherwise your file will be rejected by the CR submission site.

If you encounter problems in generating an IEEE PDF eXpress-compatible PDF, you may contact IEEE PDF Support at pdfsupport@ieee.org for help. In addition, answers to many common questions can be found by going to https://supportcenter.ieee.org/app/home and typing appropriate search terms into the search blank, e.g. PDF create. Any questions about CR submission should be directed to the Paper and Publication Chairs, Hideki Tomita (h-tomita@energy.nagoya-u.ac.jp) and Tatsuya Nakamura (tatsuya.nakamura@j-parc.jp)

Very Important: IEEE PDF eXpress is NOT the final destination for your manuscript. You must submit your manuscript to the Conference Editor through the Abstract Management System.

Once you have received your IEEE Xplore-compatible PDF file please save it on your computer without changing the filename.

It is very important that you do not modify the approved PDF file that you receive from IEEE PDF eXpress. Otherwise the file will be rejected during the upload of your conference record.

C) Submit your IEEE Xplore-compatible PDF file

Login at the Abstract Management System

Go to https://www.eventclass.org/contxt_ieee2021 and log in using the same credentials that you used to submit your abstract. In the menu on the left side of the screen, under the Author section, click on ‘My Submissions’. For each of your accepted submissions the UPLOAD button at the bottom line is active. Please press it.

Sign the IEEE electronic Copyright Form (eCF)

Before you will be able to upload your submission you must fill out the IEEE electronic Copyright Form (eCF). Click on the button ‘Start IEEE electronic copyright form (eCF) process’. Follow the instructions and the step by step guided process. After you have finished the eCF process successfully, you will be automatically routed back to manuscript upload page. Each contribution requires its own eCF, which has to be completed just once.

If you are not the person who is authorized to sign the eCF form you will be asked during the eCF process to identify the person who IS eligible. This person will be informed automatically by e-mail and invited to complete the eCF process. After the authorized person has successfully completed the eCF process, the upload of the manuscript will be enabled.

Successfully passing the eCF process is mandatory before you are eligible to upload your manuscript.

Upload your submission to the Conference Record

You should be in the upload section of the Abstract Management system. Your file has been verified by IEEE PDF eXpress and you signed the IEEE electronic copyright form successfully. Now please press the ‘upload of Conference Record’ button, select the file on your computer and start the upload. Your PDF file will be checked to ensure that it is an IEEE Xplore-compatible file which has been verified by the IEEE PDF eXpress webservice. Files that do not meet this requirement will be rejected. In that case please refer back to item B) above (Prepare your manuscript).

Once the upload has succeeded please double-check the uploaded file to ensure that you have submitted the correct one.

The deadline for submissions to the Conference Record is 1 December 2021.

Conference Record (CR) Transactions on Nuclear Science (TNS) Transactions on Radiation and Plasma Medical Sciences (TRPMS) / Transactions on Medical Imaging (TMI)

Page Layout

See template provided on this site

Standard IEEE Transactions and Journal format

Standard IEEE Transactions and Journal format

Copyright Transfer

Required, electronic submission

Required, electronic submission

Required, electronic submission

Deadline

December 1, 2021

None

None

Peer Reviewed

No

Yes

Yes

Color Figures

Free and encouraged

At the author’s expense for printed version, free for online version

At the author’s expense for printed version, free for online version

Page Limit

8 (suggested)

8 (suggested)

8 (suggested)

Availability

Downloadable online before the end of 2021 for all attendees

Published throughout the year

Published throughout the year

Submission Site